Where's the Payback From Conferencing, Travel?

The traditional argument made by communications industry professionals is that conferencing techniques of various types provide a payback by reducing travel costs. But a new study by Oxford Economics suggests the reverse is true.

"For every dollar invested in business travel, businesses experience an average $12.50 in increased revenue and $3.80 in new profits," analysts say.

One is tempted to argue that the truth lies somewhere in between, given the obvious implications each argument has for each industry's health. Some travel investments boost sales, but some collaboration sessions likely are just as effective using communication tools.

“This study shows that not all spending cuts are smart cuts,” says Adam Sacks, managing director of Oxford Economics. “When companies cut their travel budgets, there are negative consequences that we can now quantify, in terms of lost revenue and profit growth, and in terms of giving competitors a distinct advantage.”

The study found that curbing business travel can have a strong negative impact on corporate profits. The average business in the U.S. would forfeit 15 percent of its profits in the first year of eliminating business travel, and it would take more than three years for profits to recover.

In the first six months of 2009, U.S. business travel is down by 12.5 percent, the study suggests. One suspects that is a conservative figure.

The study itself also reports data from a February 2009 survey of 400 corporate executives suggesting that 51 percent have decreased the amount of business travel in recent months. Those who have made cuts have reduced their budgets by an average 35 percent.

Roughly 40 percent of prospective customers are converted to new customers with an in-person meeting, compared to 16 percent without such a meeting. More than half of business travelers stated that five percent to 20 percent of a company’s new customers were the result of trade show participation.

Executives interviewed cited customer meetings as having the greatest returns, approximately $15-$19.99 per dollar invested, with conference and trade show participation returns ranging from $4-$5.99 per dollar invested.

Respondents suggested that customer meetings represent 34 percent of travel budgets, conferences 10 percent, trade shows 10 percent, incentive travel for sales personnel five percent and "other" purposes 42 percent of budgets.

One suspects any rational organization therefore would substitute conferencing alternatives for internal meetings, which represent 42 percent of travel spending. Indeed, respondents suggested they would be hiking visits to customer offices by 19 percent, and increasing customer meetings by three percent.

In contrast, respondents suggested they would trim travel for internal training by 22 percent, external conferences by 20 percent, internal meetings by 14 percent and external trade shows by 10 percent.